Think about some of the communications you have seen, or perhaps even sent out. Was it information you already knew? Was it meaningful to you and your responsibilities? Did it raise more issues then it answered? These are questions you should ask before communicating anything.
So, how do we ensure that our communication is effective? Here are some tips.
1. Is it clear, accurate, and unambiguous?
2. If written, did you state what you need in the first few sentences?
3. Is it timely? Keep in mind, you want to communicate early and often, but not too soon. If things are still up-in-the-air, you could be setting yourself up for confusion and back-tracking.
4. Listen. We have two ears, one mouth. Provide ample opportunity for feedback.
5. Feedback must be crouched in positive terms.
6. When using e-mail, remember “content and context.” Email is a great communication tool; however, tone, clarity, and politeness are often omitted in electronic messages. Re-read you email carefully for context before sending it to avoid mis-understandings.
7. Confirm that your message is understood. Communication is not complete until the receiver understands it.
8. When possible, have face to face conversations. Research shows that 60% to 70% of what is communicated depends on non-verbalclues such as body language, tone of voice, inflection, and a host of other factors.
9. Consider the person with whom you are communicating. What is their age, education, ethnicity, and industry knowledge? Failure to understand any of these factors can create misunderstandings.
10. Leverage your available technologies (email, zoom, webinars, etc.).
Obviously, these are just a few suggestions. But the message is clear. Consider every communication as important. Think about it, plan it, and run it past someone else. Make sure your communication is effective, clear, unambiguous, and necessary.
So, who wants a half million dollars?
If you would like to know more about effective communications in your workplace, our professionals at ASN would love to talk with you. Just give us a call!